Privacy

What the club holds, and for how long.

A club that asks for discretion should be able to account for its own. This is that account, and it asks you to take nothing on trust.

If you have been proposed

Someone may have put your name forward without telling you. It is how this club has always worked, and you are owed a plain account of it.

What the club was given came from her, and from nowhere else: not a list, not a register, not a search. Your name; and, where she knew them, your city, your email address, how she knows you, and a few lines on why she believes you belong in the room. That is the whole of it.

We hold it to decide one thing: whether to invite you to apply. The footing is legitimate interests: the club’s, in choosing whom it invites; hers, in making an introduction (Article 6(1)(f) UK GDPR). We have written that assessment down, and we will send it to you if you ask for it.

Until the club decides to invite you, nothing happens to you. You are not written to. You are not added to any list. No machine decides anything about you. Nothing about you reaches a partner or a sponsor. If we do invite you, that letter is the first you will hear of it, and it tells you who proposed you.

If the club does not proceed, your name, and everything the nomination said about you, is destroyed seven days after that decision. Whatever we decide, or fail to decide, it is destroyed thirty days after the nomination unless the club has decided to invite you. What is left is a record with no one in it: a date, an outcome, and the name of the woman who wrote to us.

You need not wait for the clock. Write to us and we will tell you what we hold, and destroy it if you would rather it did not exist. You do not have to give a reason.

If you have put a name forward

You give the club your own name and email address when you write to us. They are used to consider the nomination, to reply to you, and to keep the club’s record of who proposed whom. The footing is legitimate interests (Article 6(1)(f) UK GDPR).

We keep them there indefinitely. The clock above is hers, not yours: it destroys her name and leaves yours standing, and that is deliberate. A record of who proposed whom is what makes this a club and not a list, and your name is the half of it that has to survive. The rights below are yours throughout, and they include objecting, and having your part destroyed, at any time and without a reason.

If you have been invited to apply, or you are a member

The application form asks a great deal of you, and asks your consent before it will accept any of it. Two footings hold what you give, and the difference between them is yours to use. Your membership itself (your name, your dues, your place in the club) rests on the agreement between you and the club (Article 6(1)(b) UK GDPR), not on your consent. Everything the form asks beyond that agreement (your children, your associations, the texture of your answers) rests on your consent (Article 6(1)(a)), and you may withdraw it at any time without touching your membership.

What you give is held to run your membership and to shape the company and the gatherings around you. It is never passed to a partner or a sponsor, and it is never published outside the club. We keep it while you are a member, and at present we keep it afterwards with no fixed period; there is no clock on it, and if the club sets one, this page will say so. Ask us and we will destroy what rests on your consent; the rest goes when your membership has ended and you ask us for it.

If you write for the magazine, the club holds what you send it. A proposal is held to consider it and, if you go on, a draft is held to edit your piece. The footing is legitimate interests: the club’s, in editing what it publishes, and yours, in being considered (Article 6(1)(f) UK GDPR). The app saves a draft on the club’s own servers as you type, before you send it, so that nothing is lost, and the club does not read it until you send it. Once you have sent a proposal or a draft, only the club’s founder reads it. No other member sees it, and nothing you write reaches a partner or a sponsor. A proposal the club does not take forward, and a draft you do not send, are deleted six months after you last changed them, or when you withdraw them, or sooner if you ask. If your piece is published, your name and a line about you appear with it to every member of the club, but only if you agree to that when you read the proof in the app. That agreement rests on your consent (Article 6(1)(a)), and you may withdraw it at any time by asking the club to take your name off, or the piece down. The club cannot recall what a member has already read.

If you speak at a salon, or may be asked to

The club holds your name, professional title, city, biography, the subjects you speak on, your website and social links, your photograph, any material you add for members and the details of your salon. It holds your email address as well where you have given it. Most of this comes from you, through the private form the club sends. Where you have not written to the club yourself, it came from the person who arranged your salon with the club, or from your public professional profile.

It is held to prepare and run your salon and to present it to members. The footing is legitimate interests: the club’s, in presenting the salons it hosts (Article 6(1)(f) UK GDPR). Your email address is the one exception, because it is shown to members only if you have agreed, and it rests on your consent (Article 6(1)(a)). Nothing you send reaches a member until the club has read it and published the salon, with one exception. If you already appear at a salon that members can see, your name, title, biography, topics and links, and your email address if you agreed, are read from your record as they stand, so what you write on the form changes what members see there at once, before the club has read it. Your photograph, the title and description of your salon and any material you add wait for the new salon to be published. Members see your name, title, biography, topics, links and photograph on the page of each salon at which you appear, and your email address there only if you agreed. Any material you add is listed there too, and members may download it. None of it is passed to a partner or a sponsor. The club’s hosting and email providers handle it for Le Beau Monde, on its instructions.

The club keeps its email with Google, which may process it outside the United Kingdom, including in the United States. The club’s agreement with Google carries the safeguards that UK law requires for that, and you may ask the club for a copy of them.

The form lets you add material for members, if you wish: a handout, slides or a reading list, as PDF, Word, PowerPoint, JPEG or PNG files. By adding a file you confirm that you have the right to share it, and you allow the club to make it available to its members, who may download it and keep it for their own use. The club holds the file with the salon’s record. Members can see and download it once the salon is published, and only then; the club may remove it before that. The club reads what it publishes, but it does not scan files, and it cannot vouch for what a file contains beyond having looked at it. Taking a file down ends further downloads, but it cannot recall a copy a member has already saved.

The club keeps these details until you ask for removal. Once a year it reviews its register of experts, and the material held with it, to see that each record and file is still needed. Material is removed when you ask, when the salon is deleted, and, where it came through your own form, when your record is deleted.

You may ask what the club holds about you and have a copy of it, and your email address in a form you can take elsewhere. It is corrected if it is wrong, and its use is limited while a question about it is unresolved. You may object to the club holding it, or ask for it to be destroyed, and you may withdraw your consent to your email address being shown at any time; the address then comes off every salon page. Any file you added can be removed whenever you ask. You need give no reason. Write to membership@lebeaumondeclub.com and the club will answer within one month. Le Beau Monde® Ltd, company number 15074721, is the controller (see “Who holds this”, below). If the club has not answered you well, you may complain to the Information Commissioner’s Office, as set out at the foot of this page.

This site

These pages set no cookies, count no visitors, and carry no tracking of any kind. Nothing else here reaches anyone but us. The nomination form is the club’s own and runs on the club’s own system.

What you may ask of us

You may ask what we hold about you and have a copy of it, or a copy in a form you can take elsewhere. You may have it corrected, or its use limited while a question between us is unresolved. You may object to our holding it, or have it destroyed; what your membership itself rests on, our agreement with you, is the exception, for as long as it rests on it. Write to membership@lebeaumondeclub.com and the club will answer within one month.

Who holds this

Le Beau Monde® Ltd, a company registered in England and Wales, number 15074721, is the controller of everything described on this page, and is what this page means by the club. Its registered office is Flat 16, Cornwall Mansions, Cremorne Road, London SW10 0PE. Write to membership@lebeaumondeclub.com.

If we have not answered you well

You may complain to the Information Commissioner’s Office, the United Kingdom’s supervisory authority for data protection, at ico.org.uk. We would rather you wrote to us first. That is a preference, not a condition.

This notice was published on 15 July 2026. On 7 October 2026 the section for speakers was added, including material for members, and the notice was reworded to say “the club” throughout. On 9 October 2026 the paragraph for members who write for the magazine was added, and the line on publication was changed to say that nothing is published outside the club.